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We are Hiring!

Position: Meals Program Manager

Position Overview

Location: Salmon Arm / Hybrid – Remote work for core work with some meetings with partners and occasional evening or weekend events.

Organization: Shuswap Food Action Society (SFAS)

Position Dates: ASAP to allow for training

Hours: Approximately 20 hours per week during the school year; reduced summer hours

Wage: $30 per hour

About the Position

Shuswap Food Action Society is a registered Charity working to build community around local food. Through our meals programs, we work with schools, farmers and community partners to provide nourishing food and strengthen the local food system.

We are seeking an organized, relationship-focused Meals Program Manager to lead the administrative and business side of our meals programs. You will manage the systems that support meal delivery, serve as a key partner contact, and help the programs grow sustainably.

The Meals Program Manager leads the administrative, financial and partnership side of SFAS’s meals programs, working alongside the Kitchen Manager, who leads day-to-day kitchen operations and supervises kitchen staff. Together, you will coordinate staffing, purchasing and program changes so that commitments to schools and other partners can be delivered.

Key Responsibilities

Program Administration and Finances

Prepare and track invoices, follow up on outstanding payments, and maintain accurate records for bookkeeping and financial reporting.
Develop and monitor program budgets, track food and labour costs, and prepare financial and impact reports for the Executive Director, funders and partners.
Coordinate food orders and purchasing with the Kitchen Manager, within approved budgets and SFAS purchasing procedures.
Maintain program records, agreements and procedures, including information needed for school district invoicing and reporting.
Track permits, approvals, business licence renewals and other administrative requirements. Coordinate documentation and inspection follow-up with Interior Health and the Executive Director, while working with the Kitchen Manager on operational food safety matters.

Staffing and Service Coordination

Prepare and maintain staff schedules in consultation with the Kitchen Manager, accounting for program needs, approved leave, and kitchen coverage.
Maintain scheduling records and communicate schedules and changes to staff. Work with the Kitchen Manager to identify coverage needs and resolve scheduling conflicts.
Share relevant feedback from schools and program partners with the Kitchen Manager, and work together to address service concerns.
Serve as a primary administrative contact for schools and other meals program partners. Coordinate service arrangements, changes in meal numbers and partner inquiries with the Kitchen Manager.
Maintain accurate meal count and dietary information records, and communicate relevant changes promptly to the Kitchen Manager.

Relationships and Program Development

Build and maintain relationships with local farmers and producers, schools, school districts and community partners.
Research opportunities to increase SFAS’s impact, reach more people, and generate sustainable revenue. Prepare proposals that outline expected costs, staffing, and operational implications for the Executive Director’s review.
Occasionally attend community events or meetings and speak about SFAS’s Meals Programs.

Who We’re Looking For:

Experience coordinating programs, operations or administration, ideally in food service, schools, nonprofits or a related setting.
Strong skills in budgeting, invoicing, recordkeeping and working with spreadsheets or financial software.
Ability to coordinate schedules, manage competing deadlines, and follow details through to completion.
Confidence building working relationships with staff, suppliers, schools and community partners.
Clear written communication and comfort presenting information to small groups.
Sound judgment, discretion with confidential information and a commitment to
accessible, respectful service.
Experience with local food purchasing, food premises requirements, QuickBooks Online, Google Workspace and Microsoft Excel is an asset. We welcome applicants whose relevant skills come from other settings.

What We Offer

Meaningful work that supports local food systems and strengthens our community.
Flexible administrative work from home.
A collaborative, supportive, and mission-driven team environment.
Paid vacation and vacation pay in accordance with the BC Employment Standards Act, including a minimum of two weeks of annual vacation following the successful completion of the probationary period.
Opportunities for professional growth and to contribute to the continued success of one of the Shuswap’s most recognized community programs.

How to Apply

Please send a résumé and a brief cover letter explaining your interest and relevant experience to ed@shuswapfood.ca

Please use “Meals Program Manager” in the subject line.

Applications will be accepted until Friday, Oct. 9, 2026

Employment is contingent upon the successful completion of the Society’s recruitment process and a probationary period, in accordance with SFAS employment policies.

Equity and Inclusion

SFAS welcomes applications from people with diverse backgrounds and experiences. We assess applicants on qualifications related to the role and can arrange reasonable accommodations during the hiring process. If you need an accommodation, please contact us at ed@shuswapfood.ca

We thank all applicants for their interest in joining our team. Only those selected for an interview will be contacted.